Management & Office Assistant

About the Role

We are looking for an organized Management & Office Assistant who loves to make sure the day-to-day operations run smoothly within our organisation. You will be the key point of contact for internal and external organisational and administrative matters. You will support in planning, communication and project follow up.

Responsibilities

Cover administrative and organisational tasks for the Senior Management Team, you know exactly what is necessary and how you can support
Manage calendars, schedule meetings and prepare documentation
Prepare reports, presentations, notes and communication
Organize meetings, events, and workshops, including any programs or training planned for employees
Manage correspondence, including emails and calls, ensuring timely responses and follow-up on critical matters
Serve as the first contact for suppliers and partners
Answer phone calls and welcome visitors
Manage incoming and outgoing mail and packages
Plan maintaining and service appointments for the company vans (in exchange with Facility Coordinator)
Issue and collect equipment, alarm codes, and keys for team members
Organize and plan Catering needs for the daily operation, for planned Meetings and Guest visits
Organize supplies for company needs regarding new team members
Organize office supplies, contracts and facility related matters
Support HR Department with administrative tasks (onboarding, personnel files, absence and holiday registration)
Support compliance with Dutch workplace regulations, including RI&E assessments and safety workshops
Oversee building maintenance, coordinating regular maintenance, defect repairs, and insurance matters (in exchange with Facility Coordinator)
Draft and distribute internal communications, newsletters, and invitations
Organize gifts for special occasions (departure, birth)

About You

MBO or HBO level of education in the field of Management Assistant, Hospitality Management, Business Administration
Experience and/or knowledge in HR is a plus
Strong organizational skills and attention to detail
Proactive, service-oriented mindset
Fluent in English and Dutch (written and spoken)
Living in the Netherlands
Available 32-40 hours per week

What We Offer

A unique opportunity to work in an exciting motorsport environment
The possibility to develop yourself and take on more responsibilities
A competitive salary based on your experience
A travel allowance for commuting of € 0,23 per kilometer (up to a maximum of € 250,- per month)
Fresh groceries available in the office canteen for a small fee
Inhouse gym
You will join us as maternity leave replacement, with the option to continue in a permanent role based on performance and business needs

How to Apply

Are you the one we are looking for and are you convinced that we have to meet? Don’t hesitate to send your motivation and CV to us via careers@vanamersfoortracing.nl. Selected candidates will be contacted and invited for an interview.